CHARLESTON ICE HOCKEY REFEREES ASSOCIATION

 

BY-LAWS

 

ARTICLE I - DUTIES OF THE CHAIRMAN /DIRECTOR OF REFEREES AND BOARD MEMBERS

 

A.               Chairman/Director of Referees

 

1.      The Chairman will preside over all meetings of the general body and over the Board of Directors.  He shall conduct all meetings in accordance with the Robert's Rule of Orders.

 

2.      His vote shall only be utilized in a tie-breaking manner.

 

3.      The Chairman has the authority to call either a meeting of the general body or the Board of Directors to address issues relevant to the welfare of the Corporation so as long as the Chairman notifies the appropriate party at least ten (10) days prior to the aforementioned meeting.

 

4.       The board of Directors shall elect the Chairman for a period of three (3) years.

 

B.               Board of Directors

 

1.      This body shall be comprised of those individuals who have been appointed or elected to serve as Committee Chairman.

 

2.      This body shall have the powers authorized by this document and by those powers so granted under the Articles of Constitution.

 

3.      This body shall meet quarterly with the Chairman.  The Secretary shall record events at each meeting so as to retain permanent records of the event at each meeting for the benefit of the general membership.

 

4.      This body reserves the ultimate right to dismiss any member, if that member, as per disciplinary committee rulings, has been found guilty of charges brought forth against the member.

 

5.      This body may request that a member appear before it to give testimony to any incidents the member was witness to or part of.

 

6.      This body shall approve all expenditures outside of normal business expenses, incurred in the operation of this corporation.  The Chairman of the Administration Committee shall approve normal business expenses.

 

7.      This body must approve all donations of time and money.  Such donations may be deducted from the accounts payable to the member as so dictated by the Board of Directors.

 

8.      This body shall have the power to form special committees in the best interests of the organization.

 

9.      In any matter, all potential conflicts of interest must be disclosed to the Board of Directors, who in turn may remove the concerned member's voting rights for the vote in question.

 

C.                Board Members/Committees

 

The Board of Directors or the general membership body elects the Chairman of the following committees.  Each will serve their respective time as so designated and each member of this body is subject to the guidelines of the Constitution or By-laws of this Corporation.   No member or Board of Director shall be a member of more than three committees.  Membership in each particular committee shall be open to the membership body, and it will be the duty of the respective chairman to choose the members of this committee with the final authority vested to approve or dismiss members of committees by the Board of directors.  It shall be the obligation of each of the respective Chairman of the committees to resolve any matters either covered or deleted in this document or in the By-laws and Amendments.

 

1.      Assignors Committee:

 

This committee will coordinate, manage and assign officials to clients contracted by the Administrative Committee.  The Chairman of this committee shall serve the corporation for a period of three (3) years and shall be elected by the Board of Directors every three (3) years.

 

2.      Training Committee:

 

Certification training will be provided to CIHRA by certified USA Hockey instructors per Referee-in-chief of South Carolina.  It shall be the responsibility of this committee to conduct 9 training sessions.  Each member of must attend at least 6 of these sessions.

                       

3.      Discipline Committee:

 

It shall be the responsibility of this committee to review and investigate complaints made against members and to conduct hearings as deemed necessary.  It shall coordinate hearings of the offending officials within ten (10) days of the complaint and a report of the committees' findings shall be filed with the Board of Directors.  This committee shall have the power to fine or suspend members who have violated Article III.  This committee shall also receive and compile all CIHRA game reports regarding Game, Gross Misconduct and Match penalties that pertain to abuse of Officials.  The Chairman of this committee shall serve the Corporation for a period of three (3) years. 

 

4.      Secretary:

 

The Secretary is responsible for taking the minutes of this organization.  These minutes shall be kept in a journal form and easily assessable to the Board of Directors for any purpose and to any member of this organization.  Meeting minutes shall be read at each meeting, prior to the opening of new business.  The secretary of this committee shall serve the Corporation for a period of three (3) years.

                       

5.      Administrative Committee:

 

This committee shall have the responsibility to preside over the business and related administrative obligations of the Corporation.  The committee shall:

 

a.       Conduct public relations on behalf of the Corporation.

b.      Attend league meetings to represent this Corporation and its members.

c.       Oversee the registration of new members as well as the collecting of their respective dues.

d.      Interview all new members prior to admittance into the membership body of this Corporation.

e.       Negotiate with all interested parties for the right to officiate their hockey games and get the same to sign an agreement (contract) clarifying the relationship between this corporation and the client.

f.        Pursue additional contracts.

g.       Oversee the financial affairs of the Corporation and the collection of the moneys owed to the Corporation.

h.       The Chairman of this committee shall serve the Corporation for a period of three (3) years.

 

 

 

6.      Treasurer:

 

The Treasurer will become a member of the Board of Directors and shall be subject to the same provisions as the other Board members.  If the Treasurer holds another Board of Director position he/she the Treasurer will not vote.  The Treasurer shall serve the Corporation for a period of three (3) years and will adhere to the following guidelines. 

 

a.       Retain all records regarding receipt of revenues, disbursements of same, payments as authorized by the board of Directors and all banking statements for an indefinite period.

b.      Report all business-related expenses, i.e., postage, paper, envelopes, etc. and such expenses must be itemized and accompanied by the proper receipts for these expenses and shall be reported to the Board of Directors.  Non-business related expenses should require prior board approval.

c.       Will coordinate the yearly financial statements with the designated accountant approved by the Board of directors and provide this information at the Spring Meeting.

d.      Will record the Members verifiable Social Security Account Number (SSN) and provide the corporation with these numbers.

e.       Shall supply and maintain a year to date balance and income statement of the corporations financial standing which will be made available at Board meetings.

 

ARTICLE II - MEETINGS, ELECTIONS, TERMS, TERMINATIONS & VACANCIES

 

A.                Meetings of the Board of Directors:

 

1.      The Board of Directors shall meet quarterly and may be called into special session by the Chairman of the board, if the Chairman deems it essential to the business and welfare of the Corporation or when at least four (4) Board members request such a meeting and when notification is made at least two (2) days prior to scheduled meeting.

 

2.      Two (2) unexcused absences by a member of the Board of Directors may result in the dismissal of that party by a two-third affirmative vote of the Board of Directors present.

 

3.      A Board member must notify the Chairman of any anticipated absence from meetings.

 

4.      Two-thirds of the members of the Board of Directors constitutes a quorum.

 

B.                 Meetings of the General Membership:

 

1.      The membership body of this Corporation shall meet at least twice a year.  The fall meeting shall be held prior to the third week of September, and the spring meeting shall be held after the second full week of April but prior to the first full week of June.  The Chairman may call the membership body into special session if he/she determines such a meeting to be in the best interest of this Corporation.

 

2.      If a member is absent from either mandatory meeting, Spring or Fall, and it is unexcused, the member is subject to a $10.00 fine and this unexcused absence shall be subject to review by the Disciplinary committee.  Members may be excused, if that member contacts the Chairman of the Board or the Administrative Chairman and advises the same the reason as to why the member will not be in attendance.

 

C.                Elections:

 

1.      Shall take place at the Spring Meeting.

 

2.      All elections shall be held utilizing a secret ballot, unless the membership approves of a voice or hand vote.

 

D.                Terms:

 

Members of the Board of Directors shall serve for as many terms as elected to serve, unless otherwise restricted in this document or the Articles of Constitution.

 

E.                 Terminations

 

Termination of a Board member may result from:

 

1.      Resignation.

 

2.      A petition requesting the removal of the said Board member signed by two-thirds of the membership.

 

3.      A three-fourths vote of the Board of Directors.

 

4.      Expiration of the Board member's term.

F.                 Vacancies

 

Vacancies will be filled within three (3) months by a two-thirds vote of the Board of Directors.

 

 

ARTICLE III - ASSESSMENTS, FEES, AND FINES

 

A.     All new applicants shall pay an initiation fee of $10.00, which is , which is non-refundable and is in addition to any other assessed fees and the annual dues.

 

B.     Annual dues shall be $25.00 and are to be paid prior to October 1st, for the upcoming season.  For the convenience of this Corporation and the membership, dues shall be deducted from monies owed to the members during the present year for the upcoming year.  If a member resigns from this Corporation prior to Oct 1st, that member shall receive a refund for CIHRA dues when requested in writing, for the upcoming year.

 

C.     All members shall satisfy USA Hockey fees and criteria.

 

D.     The membership shall pay 10% of the game fee to this Corporation, and this Corporation shall distribute the 10% to the assignor for his services.

 

E.      The members who violate the following regulations may be assessed a fine and also are subject to disciplinary actions including suspensions and revocations.

 

1.       Cancellations:

 

a.       Cancellations within 48 hours of a scheduled game - 50 percent of the game fee at assignor's discretion.

 

b.      Cancellations within 24 hours of a scheduled game - 100 percent of the game fee at the assignor's discretion.

2.      No-shows: this Policy is Firm

 

a.      No-show #1 - 100 percent of game fee.

 

b.      No-show #2 - 200 percent of game fee.

 

c.       No-show #3 - 300 percent of game fee and suspension pending completion of an investigation by the Disciplinary Committee.

 

3.      Late:

 

a.       A member is late if they have not reported to the referee looker room:

 

1.  At least 20 minutes prior to the start of an adult hockey game.

             

            2.  At least 30 minutes prior to the start of all Midget and below age classifications.

 

3.  At least 45 minutes for High school, Junior "A", "B" or "C" classifications.

 

b.      A member deemed late will be fined $5.00 for the first 3 occurrences, $10.00 for the 4th and 5th occurrences, and upon the 5th occurrence be suspended pending an investigation by the Discipline committee at assignors discretion.

c.       If another member is sent to a rink to cover a game because an assigned member is late, the member sent to cover the originally scheduled members game shall receive 50 percent of the late officials particular game fee.  The replacement official has the option to officiate the game and receive the full game fee, even if the originally scheduled official arrives prior to the start of the game.

 

4.      Transferring Games:

 

a.       If an official transfers a game originally assigned to him to a fellow official without the assignor's approval, he shall be assessed 100 percent of the game fee as a fine.

 

b.      The official who accepts the game shall also be fined 100 percent of the game fee.

 

5.      Miscellaneous:

 

a.       A member officiating a game out of uniform shall be assessed a fine of $5.00.

 

b.      If a member is required to work a game as a result of a no-show and duly notifies the prior to the proper time frame (see section 3a), shall receive 150 percent of the original game fee (the additional 50 percent comes from CIHRA).

 

c.       A member that fails to attend at least 6 of the 9 scheduled training sessions will be fined $10.00 per missed session. 

 

d.      All members must wear golf shirts and dress slacks or shorts (blue jeans are forbidden) to all Youth Hockey games.  A member that fails to wear appropriate clothing will be fined $5.00.   The Board of Directors may amend this at anytime.

 

e.       All fines are at the discretion of the assignor, Board of Directors or the  Disciplinary committee.

 

f.        The members reserve the right to contest a fine and/or suspension through the Board of Directors.

 

ARTICLE IV - AMENDMENTS

 

            These by-laws and the Constitution may be amended at a Board of Directors meeting provided that the proposed amendment (s) has been served in writing to all members of the board at least two (2) weeks in advance of the Board of Directors meeting, whereat said proposal is to be acted upon.  An affirmative vote of two-thirds of the Board of Directors present shall be required to pass the proposal.  Note:  See Article II Section A, Subsection 4 of the by-laws to determine what constitutes a quorum for the transaction of business for the corporation.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CHARLESTON ICE HOCKEY REFEREES ASSOCIATION

 

ARTICLES OF THE CONSTITUTION

 

ARTICLE I - ORGANIZATION

 

            The name of this not-for profit corporation shall be known as The Charleston Ice   

            Hockey Referees Association also known as CIHRA.

 

ARTICLE II - PURPOSES

 

1.      To provide hockey associations and others with qualified hockey officials.

 

2.      To unite as one association for the benefit of the membership and hockey.

 

3.      To research, study and improve the techniques of officiating hockey.

 

4.      To collaborate with associations interested in the advancement of sports as a wholesome form of recreation and education for participants and spectators.

 

ARTICLE III - MEMBERSHIP

 

            1. Status  

           

a.       Active Members - qualified dues-paying officials accepted into CIHRA by the Board of Directors.

 

b.      Probationary Members - dues paying applicants to CIHRA who have not yet completed one year of probation.

 

c.       Inactive Members - former active members who promote the activities of CIHRA without actually officiating.

 

d.      Life members - selected by the Board of Directors for meritorious service and shall be exempt from paying dues.

 

2. Disciplinary Action

 

The Board of directors shall have the power to take disciplinary action against members whose conduct is unbecoming of an official.  Conduct unbecoming an official includes accepting assignments or otherwise participating in a competing officials association.  Disciplinary actions may range from fin4es to revocations of membership.  Members may appeal these actions through the Board of Directors.

 

ARTICLE IV - GOVERNING BODY

 

A board of Directors shall govern this Corporation, and this Board of Directors shall manage the business of this Corporation and shall govern the activities of the general membership in accordance with this Constitution and the by-laws of this Corporation.

 

ARTICLE V - FISCAL YEAR

 

The Fiscal year for this Corporation shall commence January 1 of each year and terminate December 31 of the same year.

 

ARTICLE VI - AMMENDMENTS

 

This Constitution may be amended as stipulated in the by-laws of this  Constitution.